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Better organization for document storage and archiving can simplify tasks

Posted by mrtroymason 
Better organization for document storage and archiving can simplify tasks
August 24, 2011 08:34PM
The standard system for this type of document management , he said, is to begin from the bottom up. Creating a framework of tiers for information, arranged by the data's business value, and applying it across an organization's applications is how the method should work.

However, Nadkarni reported, the current reality is more complicated than that.

"The new way to do it is to start with data classification right at the application layer. So you're doing the classification within the application, whether they're databases or any other types of applications, and then you work your way down, [meaning you should start] from the applications and [work] your way down the storage tiers," he told the tech news publication.

One of the major challenges organizations run into when breaking their document storage into tiers is the difficulty of matching the company's classifications of value to the storage systems themselves, Nadkarni said, providing the example of an application classed as a tier three or four system by a hypothetical business. Despite the non-mission-critical nature of the app, he told TechTarget, it could easily have high performance requirements, meaning that the type of storage it's now forced to run on might not be sufficient to its needs.

The expert told the publication that one way around this roadblock is the use of burst capacity, or of either changeable tier classifications or high-performance solid-state storage to provide temporary speed boosts.

It's true, Nadkarni said, that the use of dynamic tiering systems for document storage can be helpful, but he also pointed out that such applications are only as useful as the analysis they are based on and that they are rarely effective as standalone replacements for manual tiering. Additionally, data archiving solutions should be implemented, to keep things moving efficiently.

Document management and archiving issues apply to a host of different organizations, from non-profits and cultural institutions looking to preserve historic information to corporate titans trying to organize vast amounts of financially crucial data.
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